Health and Safety

IAPP Privacy. Security. Risk. 2021 Health and Safety

The IAPP will continue to monitor and communicate COVID-19 developments and follow recommendations regarding masks, social distancing, and sanitation as set forth by San Diego County, as these regulations are continually subject to change. By attending IAPP Privacy. Security. Risk. 2021, you voluntarily assume all risks related to exposure to COVID-19 and agree to abide by established protocols and guidelines communicated by the IAPP.

P.S.R. 2021 Health and Safety Protocols

The IAPP will require all attendees, speakers, exhibitors, sponsors and IAPP staff to be fully vaccinated against COVID-19. We will require proof of vaccination at check-in.
Accepted COVID-19 vaccine documentation includes:

  • COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card1) which includes name of person vaccinated, type of vaccine provided and date doses administered); OR
  • A photo of a vaccination card as a separate document; OR
  • A photo of the client's vaccine card stored on a phone or electronic device; OR
  • Documentation of vaccination from a healthcare provider; OR
  • Documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.

If you cannot be vaccinated due to a medical condition or for religious reasons, the IAPP will require proof of a negative COVID-19 test at check-in. The test must be taken within 72 hours of entering the conference venue. We will only accept a viral antigen test or a nucleic acid amplification test (NAAT). COVID-19 negative tests must be in the form of written documentation (paper or electronic copy). The documentation must include:

  • Type of test (indicating it is a viral antigen test or a nucleic acid amplification test [NAAT]).
  • Entity issuing the result (e.g. laboratory, healthcare entity, or telehealth service).
  • Specimen collection date. A negative test result must show the specimen was collected within the three days before venue arrival.
  • Information that identifies the person.
  • Test result.

Please note: the IAPP will not be collecting any of this documentation, just verifying.

Per the California Department of Public Health (CDPH), mask wearing is recommended for indoor public settings, regardless of vaccination status.

We ask that you please stay home if:

  • You are sick or have COVID-19 symptoms (such as fever, a sore throat, chills, cough, shortness of breath, congestion, nausea, or vomiting).
  • You have been in close contact with an individual diagnosed with COVID-19 or exhibiting COVID-19 symptoms within the past 14 days.
  • You have been directed to self-isolate or quarantine by a health care provider or public health official. Please follow the CDC guidelines and any relevant state travel guidelines.
  • You are awaiting the results of a COVID-19 test.

Please monitor your health throughout the conference and stay home if you begin to feel sick. Please contact events@iapp.org if you have questions.

 

Health and Safety Protocol FAQs

Are masks required at IAPP Privacy. Security. Risk. 2021?
Per California Department of Public Health (CDPH), mask wearing is recommended for indoor public settings, regardless of vaccination status.

Will the IAPP be providing masks?
Yes, the hotel and IAPP staff will have medical masks available. Attendees are welcome to bring their own masks as well.

What do I do if I begin to experience COVID-19 symptoms within 14 days of the event concluding?
Please contact kocarroll@iapp.org.

How and when do I show proof of COVID-19 vaccination?
Upon event check-in (see hours here), attendees will show an IAPP staff member proof of vaccination. The IAPP will not be collecting any of this documentation, just verifying. Accepted COVID-19 vaccine documentation includes:

  • COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card1) which includes name of person vaccinated, type of vaccine provided and date doses administered); OR
  • A photo of a vaccination card as a separate document; OR
  • A photo of the client's vaccine card stored on a phone or electronic device; OR
  • Documentation of vaccination from a healthcare provider; OR
  • Documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.

I cannot be vaccinated due to a medical condition or for religious reasons. Can I still attend IAPP Privacy. Security. Risk. 2021?
Yes. The IAPP will require proof of a negative COVID-19 test at check-in. The test must be taken no more than 72 hours prior to entering the conference venue. We will only accept a viral antigen test or a nucleic acid amplification test (NAAT). COVID-19 negative tests must be in the form of written documentation (paper or electronic copy). The documentation must include:

  • Type of test (indicating it’s a viral antigen test or a nucleic acid amplification test [NAAT]).
  • Entity issuing the result (e.g. laboratory, healthcare entity, or telehealth service).
  • Specimen collection date. A negative test result must show the specimen was collected within the three days before venue arrival.
  • Information that identifies the person.
  • Test result.

If I am fully vaccinated, do I also need to provide a negative COVID-19 test?
No, the IAPP will not require a negative COVID-19 test in addition to your proof of vaccination status.

Do I have to be fully vaccinated to attend IAPP Privacy. Security. Risk. 2021?
Yes, unless you cannot receive the vaccine due to a medical condition or religious beliefs. Please contact legal@iapp.org for questions.

Will onsite IAPP staff be COVID-19 vaccinated?
Yes, onsite IAPP staff will be fully COVID-19 vaccinated.

What does fully vaccinated mean?
A fully vaccinated person is one who has received all recommended doses of a CDC authorized COVID-19 vaccine (or other vaccine authorized by the World Health Organization) 14 days or more prior to entering the conference venue.

Do I need the booster shot to attend IAPP Privacy. Security. Risk. 2021?
No, a COVID-19 booster shot is not required to attend IAPP Privacy. Security. Risk. 2021.

Will I be able to take a COVID-19 test on-site?
No, the IAPP will not have a testing facility onsite at the hotel. However, we will have a list of nearby testing locations should anyone be interested in a test.

What to expect from IAPP Privacy. Security. Risk. 2021

  • Enforcement of COVID-19 vaccination proof, or a negative COVID-19 test for admittance.
  • Mask availability and suggested use.
  • A clean venue, in accordance with Marriott International’s Commitment to Clean standards.
  • Respect for personal space.
  • A variety of seating options in all session rooms.
  • Widespread availability of hand sanitizer and disinfectant wipes.
  • Frequent cleaning between sessions and throughout high traffic areas.
  • Availability of outdoor spaces throughout the conference.
  • Outdoor networking opportunities (weather permitting).
  • Food and beverage catered to reduce touch points.

Mask up during Opening General Session
At the request of the keynote panelists, all attendees are asked to wear masks while in the Opening General Session on Thursday, October 21. We appreciate your understanding.

 

Additional Resources

CDC Guidance
The Centers for Disease Control and Prevention (CDC) has a checklist of standard protocols to follow while traveling to help prevent the spread of the coronavirus:

  • Clean your hands often.
  • Avoid touching your eyes, nose and mouth.
  • Wear a face covering in public.
  • Cover coughs and sneezes.
  • When you travel, please follow the standard protocols that have been implemented to prevent the spread of the coronavirus.

Before you travel, please monitor and familiarize yourself with COVID-19 recommendations set forth by San Diego County and the Marriott Marquis San Diego Marina as regulations are continually subject to change.

Air Travel Questions?
Your airline is the best source for personal safety protocols at the gate and on the airplane. Be sure to visit your airline website the week you are traveling and sign up for notifications related to your trip. The San Diego International Airport website has a coronavirus information page that is updated with information about what they are doing and what travelers should expect when arriving and departing from San Diego.

Hotel Questions?
The Marriott International’s family of brands has implemented a multi-pronged approach to meet the health and safety requirements of their “Commitment to Clean” standards. Read their full list of safety protocols. Visit the Marriott Marquis San Diego Marina’s website for the health and safety protocols for guest rooms, housekeeping, public areas, food and beverage, and amenities like fitness centers.