For Speakers

Welcome Speakers!

Thank you for contributing to the IAPP Canada Privacy Symposium 2019. To help ensure your session’s success, please see these important instructions:

Check the online schedule to see your session date and time

  • To support and help market your presentation, we may have modified your session title and description. Please incorporate these changes into your presentation.

Due now: Send us your portrait and biography

  • If we have this information on file, we’ve posted it to our website. If yours are missing or outdated, please email Julia Kirchmer your updates. Biographies should be 100 words maximum, and portraits must be high-resolution (300 DPI) and in colour, preferably (.jpeg or .tiff format, 300 x 300 pixels or better).

Due now: Listen to the recording and review the orientation slides here, originally broadcasted on April 2.

April 5: Deadline for initial planning call with co-panelists and chairperson

  • Plan a call, meeting, or Skype session to talk about your ideas, session layout, topic distribution, etc. Feel free to email Julia Kirchmer to reserve a conference phone line for you.
  • Include your IAPP program chair. They are content experts who are ready to assist with questions, review your deliverables, and provide feedback.

April 12: Send draft presentations to your chair/speaker coordinator

  • Send electronic copies of your presentation drafts, outlines, PPTs and/or handouts to your program chair/speaker coordinator.
  • Your program chair can provide feedback or answer any questions to help with your session planning

April 30: Send special A/V needs to your chair/speaker coordinator

  • Our standard A/V setup for each session room includes the following items. If you would like something that you don’t see below, let us know by April 30 and we’ll do our best to accommodate your needs:
    • Projector
    • Screen
    • Audio (speakers for mics and any audio output from the laptop)
    • Laptop (no access to the Internet beyond the conference Wi-Fi)
    • Podium
    • Podium mic
    • Table mic(s)
    • Slide advancer

May 17: Send final presentation to your chair/speaker coordinator

  • Send electronic copies of your presentation and handouts in PPT format to your chair by end of the day.
  • Speakers must use the IAPP event-specific PPT template provided here. Please follow the guidelines on Slide 1.
  • If you’re on a panel, you must combine presentations into one deck.
  • Please upload your presentation using this link We will have your presentation loaded and ready in your session room, if you’ve delivered your materials to us by Friday, May 17. If you’ve made updates to your presentation after this date, please bring your presentation on a USB drive.

Please Note:

  • Please don’t miss the deadlines. If you do we may need to cancel your session and complimentary pass. We are thrilled to have you on board and really don’t want to do that.
  • Need to make a change to speakers, panelists or presentation content? It’s important to run it by us. Please contact Julia Kirchmer immediately if you need to make adjustments.

Get Social! Make sure everyone in your network knows you’re speaking at the Symposium Promote your session on social media!

Download your “I’m Speaking” graphic for the appropriate platform

Here is some suggested text for posting to your social platforms. Or, feel free to make the message your own.

  • “I'm speaking at the IAPP Canada Privacy Symposium 2019! Register here to join me: #CPS19”
  • “Join me at #CPS19 where I will be speaking on [INSERT YOUR SESSION TITLE]. Register here:”
  • “Hey, #privacypros! I’m speaking at the @PrivacyPros #CPS19 in Toronto. Register here to join me:”

Things to consider:

  • Use our tracked link to help us gauge clicks on social:
  • Use the event hashtag (#CPS19) to connect with other attendees and speakers.
  • Tag us on LinkedIn (@IAPP – International Association of Privacy Professional), Twitter (@PrivacyPros), Facebook (@IAPPprivacypros), and Instagram (@iappprivacypros) to engage with us so we can cross promote!
  • Post more than once across all your platforms, especially leading up to the event.
  • Talk about your session via video on Instagram stories or Facebook Live to encourage engagement and registration.

See our Code of Conduct at IAPP events.