Health and Safety

IAPP Privacy. Security. Risk. Health and Safety

The IAPP prioritizes the safety and well-being of event attendees, sponsors, exhibitors, staff and the community around us. We will continue to monitor and communicate COVID-19 developments.

 

IAPP Privacy. Security. Risk. Health and Safety Protocols

By attending IAPP Privacy. Security. Risk. 2022, you voluntarily assume all risks related to exposure to COVID-19 and agree to abide by established protocols and guidelines communicated by the IAPP.

The IAPP will require all attendees, speakers, exhibitors, sponsors and IAPP staff to be fully vaccinated against COVID-19. Upon event check-in, registrants may be asked to provide proof of vaccination.

Accepted COVID-19 vaccine documentation includes:

  • COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card) which includes name of person vaccinated, type of vaccine provided and date doses administered); OR
  • A photo of your vaccination card as a separate document; OR
  • A photo of your vaccine card stored on a phone or electronic device; OR
  • Documentation of vaccination from a healthcare provider; OR
  • Documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.

If you cannot be vaccinated due to a medical condition or a sincerely held religious belief, the IAPP will require proof of a negative COVID-19 test or Documentation of Recovery from COVID-19 at IAPP check-in. Negative test documentation must include:

  • Test result.
  • Type of test (nucleic acid amplification test [NAAT], which includes polymerase chain reaction [PCR], and antigen tests).
  • Entity issuing the result (e.g., laboratory, healthcare entity, or telehealth service).
  • Specimen collection date. A negative test result must show the specimen was collected within 72 hours of entering the conference venue.
  • Accompanying proof of identification in the form of a driver's license or passport that visibly identifies the person on the test result.

Documentation of Recovery from COVID-19 must include:

  • A positive viral test result on a sample taken during the past 90 days.
  • A signed and dated letter from your healthcare provider or a public health official that clears you to travel.
  • The letter must be on official letterhead that contains the name, address, and phone number of the healthcare provider or public health official who signed the letter.
  • The letter must include information that identifies you personally (e.g., name and date of birth). This information must match an accompanying proof of identification in the form of a driver's license or passport.

Please note: the IAPP will not be collecting any of this documentation, just verifying.

 

Health and Safety Protocol FAQs

Are masks required at IAPP Privacy. Security. Risk. 2022?
At this time masking is optional, but people can wear a mask based on personal preference, informed by their personal level of risk.

Do I have to be fully vaccinated to attend IAPP Privacy. Security. Risk. 2022?
Yes, unless you cannot receive the vaccine due to a medical condition or religious beliefs. If you cannot be vaccinated due to a medical condition or a sincerely held religious belief, the IAPP will require proof (paper or electronic copy) of a negative COVID-19 test at IAPP check-in. Please refer to the Health and Safety Protocols above for more information on acceptable tests.

How and when do I show proof of COVID-19 vaccination?
Attendees may be asked to provide proof of vaccination upon event check-in. Accepted COVID-19 vaccine documentation includes:

  • COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card) which includes name of person vaccinated, type of vaccine provided and date doses administered); OR
  • A photo of your vaccination card as a separate document; OR
  • A photo of your vaccine card stored on a phone or electronic device; OR
  • Documentation of vaccination from a healthcare provider; OR
  • Documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.

Please note: the IAPP will not be collecting any of this documentation, just verifying.

I cannot be vaccinated due to a medical condition or because of a sincerely held religious belief. Can I still attend IAPP Privacy. Security. Risk. 2022?
Yes. If you cannot be vaccinated due to a medical condition or a sincerely held religious belief, the IAPP will require proof of a negative COVID-19 test or Documentation of Recovery from COVID-19 at IAPP check-in.

Negative test documentation must include:

  • Test result.
  • Type of test (nucleic acid amplification test [NAAT], which includes polymerase chain reaction [PCR], and antigen tests).
  • Entity issuing the result (e.g., laboratory, healthcare entity, or telehealth service).
  • Specimen collection date. A negative test result must show the specimen was collected within 72 hours of entering the conference venue.
  • Accompanying proof of identification in the form of a driver's license or passport that visibly identifies the person on the test result.

Documentation of Recovery from COVID-19 must include:

  • A positive viral test result on a sample taken during the past 90 days.
  • A signed and dated letter from your healthcare provider or a public health official that clears you to travel.
  • The letter must be on official letterhead that contains the name, address, and phone number of the healthcare provider or public health official who signed the letter.
  • The letter must include information that identifies you personally (e.g., name and date of birth). This information must match an accompanying proof of identification in the form of a driver's license or passport.

Please note: the IAPP will not be collecting any of this documentation, just verifying.

What does fully vaccinated mean?
A fully vaccinated person is one who has received all recommended doses of vaccines approved for emergency use by the U.S. Food & Drug Administration (FDA) or World Health Organization (WHO) 14 days or more prior to entering the conference venue.

If I am fully vaccinated, do I also need to provide a negative COVID-19 test?
No, the IAPP will not require a negative COVID-19 test in addition to your proof of vaccination status.

Will onsite IAPP staff be COVID-19 vaccinated?
Yes, onsite IAPP staff will be fully COVID-19 vaccinated.

Do I need the booster shot to attend IAPP IAPP Privacy. Security. Risk. 2022?
No, a COVID-19 booster shot is not required to attend IAPP Privacy. Security. Risk. 2022.

Will I be able to take a COVID-19 test on-site?
No, the IAPP will not have a testing facility onsite at the hotel. However, we will have a list of nearby testing locations should anyone be interested in a test.

What do I do if I begin to experience COVID-19 symptoms within 14 days of the event concluding?
Please contact Kate O’Carroll at kocarroll@iapp.org.

What to expect from IAPP IAPP Privacy. Security. Risk. 2022

 

Additional Resources

International travel requirements and recommendations for travel into the U.S.

CDC Guidance
The Centers for Disease Control and Prevention (CDC) has a checklist of standard protocols to follow while traveling to help prevent the spread of the coronavirus:

  • Clean your hands often.
  • Avoid touching your eyes, nose and mouth.
  • Wear a face covering in public.
  • Cover coughs and sneezes.
  • When you travel, please follow the standard protocols that have been implemented to prevent the spread of the coronavirus.
  • Before you travel, please monitor and familiarize yourself with COVID-19 recommendations set forth by DC Health as regulations are continually subject to change.

We ask that you please stay home if:

  • You are experiencing cold or flu-like symptoms.
  • You have been directed to self-isolate or quarantine by a health care provider or public health official. Please follow the CDC guidelines and any relevant state travel guidelines.
  • You are awaiting the results of a COVID-19 test.

Please monitor your health throughout the conference and stay home if you begin to feel sick. Please contact us if you have questions.

Air Travel Questions?
Your airline is the best source for personal safety protocols at the gate and on the airplane. Be sure to visit your airline website the week you are traveling and sign up for notifications related to your trip.

Hotel Questions?
The Marriott International’s family of brands has implemented a multi-pronged approach to meet the health and safety requirements of their “Commitment to Clean” standards. Read their full list of safety protocols. Visit the JW Marriott Austin website for the health and safety protocols for guest rooms, housekeeping, public areas, food and beverage, and amenities like fitness centers.