Health and Safety

Updated as of 13 June 2022

The IAPP will continue to monitor and communicate COVID-19 developments and follow recommendations set forth by Brussels, as these regulations are continually subject to change.

 

IAPP Europe Data Protection Congress 2022 Health and Safety Protocols

By attending IAPP Europe Data Protection Congress, you voluntarily assume all risks related to exposure to COVID-19 and agree to abide by established protocols and guidelines communicated by the IAPP.

The IAPP will require all delegates, speakers, exhibitors, sponsors and IAPP staff to be fully vaccinated against COVID-19. Upon event check-in, registrants may be asked to provide proof of vaccination.

Accepted COVID-19 vaccine documentation includes:

  • Certificate from any official European CovidSafe ticket app.
  • COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or WHO Yellow Card) which includes name of person vaccinated, type of vaccine provided and date doses administered); OR
  • A photo of your vaccination card as a separate document; OR
  • A photo of your vaccine card stored on a phone or electronic device; OR
  • Documentation of vaccination from a healthcare provider; OR
  • Documentation of vaccination from other contracted employers who follow these vaccination records guidelines and standards.

If you cannot be vaccinated due to a medical condition or a sincerely held religious belief, the IAPP will require proof of a negative COVID-19 test or Documentation of Recovery from COVID-19 at IAPP check-in.

Negative COVID-19 Test documentation must include:

  • Test result.
  • Type of test (nucleic acid amplification test [NAAT], which includes polymerase chain reaction [PCR], and antigen tests).
  • Entity issuing the result (e.g., laboratory, healthcare entity, or telehealth service).
  • Specimen collection date. A negative test result must show the specimen was collected within 72 hours of entering the conference venue.
  • Accompanying proof of identification in the form of a driver's license or passport that visibly identifies the person on the test result.

Documentation of Recovery from COVID-19 must include:

  • A positive viral test result on a sample taken during the past 90 days.
  • A signed and dated letter from your healthcare provider or a public health official that clears you to travel.
  • The letter must be on official letterhead that contains the name, address and phone number of the healthcare provider or public health official who signed the letter.
  • The letter must include Information that identifies you personally (e.g., name and date of birth). This information must match an accompanying proof of identification in the form of a driver's license or passport.

Please note: the IAPP will not be collecting any of this documentation, just verifying.

 

Health and Safety Protocol FAQs

Are masks required at IAPP Europe Data Protection Congress?
No, as of 23 May 2022, Belgium lifted the indoor mask mandate and therefore, masking is at the discretion of the individual. The IAPP will have masks available onsite.

Do I have to be fully vaccinated to attend IAPP Europe Data Protection Congress?
Yes, unless you cannot receive the vaccine due to a medical condition or religious beliefs. If you cannot be vaccinated due to a medical condition or a sincerely held religious belief, the IAPP will require proof (paper or electronic copy) of a negative COVID-19 test at IAPP check-in or documentation of recovery. Please refer to the Negative COVID-19 Test documentation and Documentation of Recovery lists above for acceptable test forms and mandatory information.

How and when do I show proof of COVID-19 vaccination?
Attendees may be asked to provide proof of vaccination upon event check-in. Please refer to the Accepted COVID-19 documentation listed above.

I cannot be vaccinated due to a medical condition or because of a sincerely held religious belief. Can I still attend IAPP Europe Data Protection Congress?
Yes. If you cannot be vaccinated due to a medical condition or a sincerely held religious belief, the IAPP will require proof (paper or electronic copy) of a negative COVID-19 test or Documentation of Recovery at IAPP Check-in. Please refer to the Health and Safety Protocols above for more information on acceptable tests and documentation.

What does fully vaccinated mean?
A fully vaccinated person is one who has received a vaccine recognised by the European Union, 14 days or more prior to entering the conference venue.

If I am fully vaccinated, do I also need to provide a negative COVID-19 test?
No, the IAPP will not require a negative COVID-19 test in addition to your proof of vaccination status.

Will onsite IAPP staff be COVID-19 vaccinated?
Yes, onsite IAPP staff will be fully COVID-19 vaccinated.

Do I need the booster shot to attend IAPP Europe Data Protection Congress?
No, a COVID-19 booster shot is not required to attend IAPP Europe Data Protection Congress.

Will I be able to take a COVID-19 test on-site?
No, the IAPP will not have a testing facility onsite at the hotel. However, we will have a list of nearby testing locations should anyone be interested in a test.

What do I do if I begin to experience COVID-19 symptoms within 14 days of the event concluding?
Please contact Kate O’Carroll at kocarroll@iapp.org.

What to expect from IAPP Europe Data Protection Congress:

  • A clean venue, in accordance Square Convention center standards.
  • Respect for personal space.
  • Widespread availability of hand sanitiser.
  • Cleaning throughout high traffic areas.

Please monitor your health throughout the conference and stay home if you begin to feel sick. Please contact us if you have questions.

Air Travel Questions?
Your airline is the best source for personal safety protocols at the gate and on the airplane. Be sure to visit your airline website the week you are traveling and sign up for notifications related to your trip.