Health and safety: The IAPP will continue to follow local and venue requirements for meeting safely, plus guidance from the U.S. Centers for Disease Control and Prevention as it relates to COVID-19 and other communicable diseases.
Registration processing: All registrations will be processed by Stova (formerly Aventri). Because we are contracted with an external vendor, you will not be able to see your balance or payment amount when you log in to your MyIAPP portal.
Assistance and accommodations: We are happy to help. If you need any special accommodations (e.g., if you are blind or visually impaired or use a wheelchair), please contact us in advance to arrange assistance at Congress.
Method of payment: You can make your payment by debit, Mastercard, Visa, American Express, or Discover.
Registration policy: Registration fees represent the cost of a single pass per person. Sorry, no sharing passes.
Cancellation policy: Registration fees are not refundable. No refunds if you cancel or do not show up. If you do not cancel prior to the end of the conference, you will be liable for the registration fee. Your completed registration form, online registration and email confirmation constitute binding agreement between two parties.
Cvent Events app privacy notice: In association with attending one or more of our conferences, you will have the option to download the mobile app to help you navigate the conference and plan your agenda. The IAPP has engaged a cloud service provider (Cvent) to host the Cvent Events app, which will allow conference delegates to view the agenda, including any last-minute updates to sessions, speaker biographies and venue navigation.
To access the app, conference delegates must download the “Cvent Events” app on their mobile device or access the program on Cvent’s event-specific webpage, entering a unique event ID that the IAPP will send by email. The IAPP shares with Cvent event registrants’ first and last names, email addresses, and mobile phone numbers (if provided) to allow event delegates to be authenticated when they access the web-based event app and the custom features of the mobile app. More information about Cvent’s privacy practices is available in its global privacy notice.
Conduct at IAPP events: The IAPP is dedicated to making our meetings and events safe places for all. We do not tolerate harassment of any kind. We insist that all participants at IAPP events — whether delegates, staff, speakers, exhibitors or sponsors — demonstrate respect and courtesy to all. This includes refraining from inappropriate language, comments and conduct, in person or by electronic communications, such as social media.
Anyone who has experienced improper conduct in violation of this policy is encouraged to report it immediately to IAPP event staff. IAPP staff members are trained to elevate such issues immediately. Alternate methods of reporting issues include emailing IAPP President and CEO J. Trevor Hughes at firstname.lastname@example.org or contacting a member of the IAPP board of directors.
The IAPP reserves the right to rescind registration or attendance at any IAPP event at any time for violations of this policy.
Privacy notice: We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the IAPP’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We acknowledge that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies. If you have questions or concerns, please contact email@example.com.
Tax deductibility: Training expenses, including your registration fee, travel, lodging and meals, may be tax deductible if they are for maintaining or improving your professional skills. Consult your tax advisor. The IAPP federal tax ID is 23-3048008.
Dress code: We are an informal bunch. Wear whatever makes you comfortable, no suits required. Speaking of comfort, you will be doing a lot of walking at Congress. Plan to wear comfy shoes and dress in layers to adjust to fluctuating venue temperatures.
Photography/video: You should be aware that the IAPP will be taking photographs and video in public areas of the conference (session rooms, exhibit hall, etc.). We may use such media in marketing materials, educational products and publications. Your image and the sound of your voice may be recorded. If you are identified during the recording or identify yourself by name, that information may be included in our materials. Recordings may be edited, copied, exhibited, published or distributed.
Inviting a guest? Fantastic! Please contact us to register for a guest pass in advance, or visit the troubleshooting desk on-site. They will get to enjoy meals, receptions and entrance to the exhibit hall. Guests include a spouse/significant other, friend or adult child (18 or older) who is not in an industry-related occupation. Co-workers or associates in the industry do not qualify.
Badge printing at registration: The IAPP uses Cvent to provide badge printing services for those attending the conference. Your information will be shared with Cvent for the purpose of printing your contact information on your name badge. A name badge is required to gain access to conference sessions and networking. Your data is removed from Cvent following the event.
Please note: Exhibitors and sponsors at sponsored speaking sessions or in the exhibit hall may wish to scan your badge so they can contact you with more information. The IAPP uses Cvent to provide badge scanning services to exhibitors and/or sponsors who request it. By allowing an exhibitor or sponsor to scan your badge, you are consenting to have Cvent provide the exhibitor or sponsor with your contact information, and thereafter you may be contacted by the exhibitor or sponsor after the event.
Please note: The views and opinions expressed in sessions are those of the speaker and do not necessarily reflect the positions of the IAPP.