General Information

The health and safety of our delegates, speakers, exhibitors, sponsors and staff is our top priority. We will continue to monitor and communicate COVID-19 developments and follow recommendations regarding masks, social distancing, and sanitation as set forth by Belgium, the city of Brussels and Square Brussels Convention Center, as these regulations are continually subject to change. By attending the IAPP Europe Data Protection Congress 2021, you voluntarily assume all risks related to exposure to COVID-19 and agree to abide by established protocols and guidelines communicated by the IAPP.

Passenger Locator Form: Everyone arriving in Belgium will need to complete a passenger locator form (available at the following link: https://www.info-coronavirus.be/en/plf/)within the 48 hours prior to their arrival in Belgium. This will generate a QR code that you may need in order to travel.

Registration processing: All registrations will be processed by Aventri. Because we are contracted with an external vendor, you will not be able to see your balance or payment amount when you log in to your MyIAPP portal.

Assistance and accommodations: We are happy to help. If you need any special accommodations (i.e. person who is blind/visually impaired or person who uses a wheelchair), please contact events@iapp.org in advance to arrange assistance at Congress.

Method of payment: You can make payment by check, wire transfer, Mastercard, Visa or American Express. Please email us for wire transfer information.

VAT Information: VAT is not charged on event registration. No VAT invoice will be issued.

Registration policy: Registration fees represent the cost of a single pass per person. Sorry, no sharing passes.

Conduct at IAPP Events: The IAPP is dedicated to making our meetings and events safe places for all. We do not tolerate harassment of any kind. We insist that all participants at IAPP events — whether delegates, staff, speakers, exhibitors or sponsors — demonstrate respect and courtesy to all. This includes refraining from inappropriate language, comments and behaviour, in person or by electronic communications (such as social media).

Anyone who has experienced improper behaviour in violation of this policy is encouraged to report it immediately to IAPP event staff. IAPP staff members are trained to elevate such issues immediately. Alternate methods of reporting issues include emailing IAPP President & CEO J. Trevor Hughes at jthughes@iapp.org or contacting a member of the IAPP Board of Directors.

The IAPP reserves the right to rescind registration or attendance at any IAPP event at any time for violations of this policy.

Cancellation policy: Register with confidence! The IAPP recognises that registering for an event in uncertain times can be challenging. IAPP’s goal is to make you feel more confident in registering for the IAPP Europe Data Protection Congress. For 2021, we have implemented a worry-free registration. Once you register, if you find you are not able to attend the event, a full refund or a credit to your IAPP account will be available if you cancel by 1 October 2021.

Cancellations must be received by the stated cancellation deadline and will be accepted in writing only to events@iapp.org. No shows for the event will not receive a refund or credit. Registration fees are transferable to a person in the same company, pending IAPP approval. Your completed registration form, online registration and email confirmation constitute a binding agreement between two parties.

Privacy Notice: We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the IAPP’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies. If you have questions or concerns, please contact dpo@iapp.org.

Tax deductibility: Training expenses, including your registration fee, travel, lodging and meals, may be tax deductible if they are for maintaining or improving your professional skills. Consult your tax advisor. IAPP Federal Tax ID 23-3048008.

Inviting a guest? Fantastic! We cannot register your guest online, but we welcome them to register on-site. They will get to enjoy meals, receptions and entrance to the exhibit hall. Guests include a spouse/significant other, friend or adult child (18 or older) who is not in an industry-related occupation. Co-workers or associates in the industry do not qualify.

Photography/Video Disclaimer: Please be aware that the IAPP will be taking photographs and video in public areas of the conference (session rooms, Exhibit Halls, etc.). We may use such media in marketing materials, educational products and publications. Your image and the sound of your voice may be recorded. If you are identified during the recording, or identify yourself by name, that information may be included in our materials. Recordings may be edited, copied, exhibited, published or distributed.

Badge Scanning at Exhibitor Stands: Exhibitors may wish to scan your badge so they can contact you with more information. The IAPP uses Expo Logic to provide badge scanning services to exhibitors who request it. By allowing an exhibitor to scan your badge you are consenting to have Expo Logic provide the exhibitor with your contact information, and thereafter you may be contacted by the exhibitor post-event. If you do not wish the exhibitor to contact you, please communicate this directly with the exhibitor at the event or thereafter.

Badge Printing at Registration: The IAPP uses Expo Logic to provide badge printing services for those attending the conference. Your information will be shared with Expo Logic for the purpose of printing your contact information on your name badge. A name badge is required to gain access to conference sessions and networking. Your data is removed from Expo Logic following the event.

Please note: The views and opinions expressed in programme sessions are those of the speaker(s) and do not necessarily reflect the positions of the IAPP.