Automating Privacy Impact Assessments with the IAPP and AvePoint

Working for a global software company, the compliance team at AvePoint has an opportunity to work with privacy officers, CISOs and CIOs around the world and across many industries. Many of our customers believe that their compliance challenges are specific to their company, and subsequently have very little opportunity to collaborate with peers within their own companies—much less opportunities to collaborate with peers within or across industries.

With these isolated and limited views into best practices outside of the day-to-day world in which they operate, we believe that the International Association of Privacy Professionals (IAPP) provides a great opportunity to help guide them toward a “best practices” approach to compliance based on our global efforts. We are really thrilled to join forces with the IAPP to bring automation to one of the fundamental tenets of a good privacy program—the Privacy Impact Assessment (PIA) process—with the new AvePoint Privacy Impact Assessment (APIA) solution.

APIA assists customers in developing a programmatic approach to Privacy by Design. The solution allows privacy teams to develop a Service Level Agreement (SLA) with their colleagues in IT and the business. Rather than the cumbersome manuals often utilized when carrying out PIAs, APIA provides a system to implement a standardized and repeatable process with your colleagues in IT and the business to come to you as a project “begins” rather than when it is waiting for your sign off to go “live.”  This means your team can provide advice, guidance and thoroughly review every step of the process. Consider using APIA to allow your colleagues to request a PIA of the systems they are planning to build and deploy so you can provide them with a reasonable estimate and timeline. Your involvement early on will save them from having to make last-minute design changes or decisions with the clock to launch ticking.

APIA is an automated software solution that can be downloaded and run inside of your company’s firewall to automate the process of evaluating, assessing, and reporting on the privacy implications of their enterprise IT systems. APIA is distributed exclusively by IAPP to members at no extra cost and supported by AvePoint for the global privacy community. IAPP and AvePoint have also made available a helpful community site to enable the privacy community to contribute questions about APIA and PIAs in general as well as share best practices.

As any privacy officer knows, ensuring an organization’s data is sufficiently protected and in compliance with regulatory policies is an “all hands on deck” affair that can involve everyone from privacy to security to IT to the business. APIA brings all of these stakeholders together through innovative technology to become an important piece of your organization’s governance, risk and compliance program.

For more information and to download APIA today, please visit the IAPP Resource Center.

Written By

Dana Simberkoff, CIPP/US


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  • Name Mar 7, 2014

    Thanks for sharing. Sounds interesting. Could I have a demo, by any chance? Thanks. Elena 
  • Dana Simberkoff Mar 8, 2014

    Hello Elena-thanks for your comment. We'd be happy to conduct a demo for you! You can also download the software from the IAPP Web site and review a video on the AvePoint APIA Web site. Please feel free to contact me for a demonstration. Kind Regards, Dana
  • Name Mar 12, 2014

    Hi Dana, two clarifications are IMHO needed:
    It would be great to specify somewhere what the technical requirements are to install the software, such as that it is not intended to be running on a workstation but likely on a server, what prerequisites are (such as IIS7...), etc. When the installation fails, there is a "Details" button but it doesn't provide any further information on why it failed.
    Also, the IAPP website mentions a "Free Download" but the EULA mentions a Demonstration Software. Is there an IAPP promotion or is it just pure advertising here?
    Anyway the idea looks good and I'm looking forward to test it out.
  • Richard Apr 1, 2014

    What does the privacy risk score in the question templates do?
    Is there any calculation of risk that comes out?


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