Health and Safety

Updated as of March 31, 2022

IAPP Canada Privacy Symposium 2022 Health and Safety Protocols

The IAPP will continue to monitor and communicate COVID-19 developments and follow recommendations regarding masks, social distancing, vaccination requirements and sanitation as set forth by Toronto, as these regulations are continually subject to change. For up-to-date information regarding provincial guidelines and recommendations, please click here.

Symposium 2022 Health and Safety Protocols
By attending the IAPP Canada Privacy Symposium 2022 you voluntarily assume all risks related to exposure to COVID-19 and agree to abide by established protocols and guidelines communicated by the IAPP.

Vaccine Proof
The IAPP will require all attendees, speakers, exhibitors, sponsors and IAPP staff to be fully vaccinated against COVID-19. As of March 21, 2022, the Province of Ontario lifted the indoor mask mandate and therefore, masking is at the discretion of the individual.

Upon event check-in (see hours here), registrations may be asked to provide proof of vaccination.

By the Province of Ontario, a qualified fully vaccinated person must have received, at least 14 calendar days by the day you travel to enter the conference:

  • At least 2 doses of a vaccine accepted by the Government of Canada for the purpose of travel:
    • AstraZeneca/COVISHIELD (ChAdOx1-S, Vaxzevria, AZD1222).
    • Bharat Biotech (Covaxin, BBV152 A, B, C).
    • Janssen/Johnson & Johnson.
    • Moderna (mRNA-1273).
    • Pfizer-BioNTech (Comirnaty, tozinameran, BNT162b2).
    • Sinopharm BIBP (BBIBP-CorV).
    • Sinovac (CoronaVac, PiCoVacc).
    • Or a mix of two accepted vaccines.
    • Or at least one dose of the Janssen/Johnson & Johnson vaccine.

Per the Province of Ontario as of March 1, 2022, proof of vaccination against COVID-19 is not required to enter the Delta Toronto Hotel meeting rooms and the Metro Toronto Convention Centre building. However, the IAPP may require proof of vaccination upon IAPP check in.

Please note: Travelers from outside of Canada:
Anyone who has travelled outside of Canada is required to self-isolate for 14 days upon their arrival back in Canada. Travelers who are fully vaccinated and meet specific requirements may be exempt from quarantine requirements as per federal guidelines. For more information please visit the Government of Canada's website for travel advice and the Ministry of Health website dedicated to coronavirus.

Negative COVID-19 test
If you cannot be vaccinated due to a medical condition or for religious reasons, the IAPP will require proof of a negative COVID-19 test at the IAPP Check-In Desk. The test must be taken within 48 hours of entering the conference venue. We will only accept viral tests (PCR and rapid tests). COVID-19 negative tests must be in the form of written documentation (paper or electronic copy).

Please note: the IAPP will not be collecting any of this documentation, just verifying.

Mask Requirements
As of March 21, 2022, the Province of Ontario lifted the indoor mask mandate and therefore, masking is at the discretion of the individual. The IAPP will have masks available onsite, but you can also bring your own.

We ask that you please stay home if:

  • You are sick or have COVID-19 symptoms (such as fever, a sore throat, chills, cough, shortness of breath, congestion, nausea, or vomiting).
  • You have been in close contact with an individual diagnosed with COVID-19 or exhibiting COVID-19 symptoms within the past 14 days.
  • You have been directed to self-isolate or quarantine by a health care provider or public health official. Please follow the Providence of Ontario and any relevant travel guidelines.
  • You are awaiting the results of a COVID-19 test.

Please monitor your health throughout the conference and stay home if you begin to feel sick. Please contact events@iapp.org if you have questions.

 

Health and Safety Protocol FAQs

Are masks required at IAPP Canada Privacy Symposium 2022?
As of March 21, 2022, the Province of Ontario lifted the indoor mask mandate and therefore, masking is at the discretion of the individual.

The IAPP will have masks available onsite, but you can also bring your own.

Will the IAPP be providing masks?
Yes, the IAPP staff will have medical masks available. Attendees are welcome to bring their own masks as well.

What do I do if I begin to experience COVID-19 symptoms within 14 days of the event concluding?
Please contact Kate O’Carroll at kocarroll@iapp.org.

How and when do I show proof of COVID-19 vaccination?
Upon event check-in (see hours here), registrants may be asked to provide proof of vaccination. Attendees may need to show either their electronic copy or vaccine card to an IAPP staff member at check-in. The IAPP staff will not be collecting any of this documentation, just verifying. Accepted COVID-19 vaccine documentation includes:

  • Canadian COVID-19 proof of vaccination. You have the Canadian COVID-19 proof of vaccination if your version says “COVID-19 Proof of Vaccination” at the top of the document and includes:
    • the official logos for
      • your province or territory
      • the Government of Canada (the word “Canada” with the Canadian flag above the last “a”)
    • your full name and date of birth
    • your COVID-19 vaccination history, including
      • the number of dose(s)
      • the vaccine type(s), product name(s) and lot number(s)
      • the date(s) you got your vaccination(s)
      • a SMART Health Card QR code
    • is a bilingual document
  • Provincial or territorial proof of vaccination
  • QR code which will include:
    • your vaccination history
    • additional information about the COVID-19 vaccine(s) you received
    • QR code provided within ArriveCAN app (international attendees required to download prior to arrival at event)

I cannot be vaccinated due to a medical condition or for religious reasons. Can I still attend IAPP Canada Privacy Symposium 2022?
Yes, if you cannot be vaccinated due to a medical condition or for religious reasons, the IAPP will require proof of a negative COVID-19 test at the IAPP Check-In Desk. The test must be taken within 48 hours of entering the conference venue. We will only accept viral tests (PCR and rapid tests). COVID-19 negative tests must be in the form of written documentation (paper or electronic copy).

Will onsite IAPP staff be COVID-19 vaccinated?
Yes, onsite IAPP staff will be fully COVID-19 vaccinated.

What does fully vaccinated mean?
By the Province of Ontario, a qualified fully vaccinated person must have received, at least 14 calendar days by the day you travel:

  • At least 2 doses of a vaccine accepted by the Government of Canada for the purpose of travel:
    • AstraZeneca/COVISHIELD (ChAdOx1-S, Vaxzevria, AZD1222).
    • Bharat Biotech (Covaxin, BBV152 A, B, C).
    • Janssen/Johnson & Johnson.
    • Moderna (mRNA-1273).
    • Pfizer-BioNTech (Comirnaty, tozinameran, BNT162b2).
    • Sinopharm BIBP (BBIBP-CorV).
    • Sinovac (CoronaVac, PiCoVacc).
    • Or a mix of two accepted vaccines.
    • Or at least one dose of the Janssen/Johnson & Johnson vaccine.

Do I need the booster shot to attend IAPP Canada Privacy Symposium 2022?
No, a COVID-19 booster shot is not required to attend IAPP Canada Privacy Symposium 2022.

Will I be able to take a COVID-19 test on-site?
No, the IAPP will not have a testing facility onsite. To find a location for PCR or Rapid testing near you, please visit: https://covid-19.ontario.ca/assessment-centre-locations.

What to expect from IAPP Canada Privacy Symposium 2022?

 

Additional Resources

Province of Ontario’s Guidance
The Providence of Ontario has a checklist of standard protocols to follow while traveling to help prevent the spread of the coronavirus:

  • Stay at home when you’re sick.
  • Improve ventilation.
  • Wear a mask.
  • Practice physical distancing.
  • Use caution in closed spaces and crowded places.
  • Practice hand hygiene and respiratory etiquette.
  • Clean and disinfect surfaces and objects.
  • Follow all travel related measures.

Before you travel, please monitor and familiarize yourself with COVID-19 recommendations set forth by the Providence of Ontario, the Delta Toronto Hotel and the Metro Toronto Convention Centre, as regulations are continually subject to change.

Air Travel Questions?
Your airline is the best source for personal safety protocols at the gate and on the airplane. Be sure to visit your airline website the week you are traveling and sign up for notifications related to your trip. The Billy Bishop Toronto City Airport website has COVID-19 information pages which are updated with information about current protocols and what travelers should expect when arriving and departing from Toronto, ON.

Hotel Questions?
The Marriott International’s family of brands has implemented a multi-pronged approach to meet the health and safety requirements of their “Commitment to Clean” standards. Read their full list of safety protocols. Visit the Delta Toronto Hotel website for the health and safety protocols for guest rooms, housekeeping, public areas, food and beverage, and amenities like fitness centers.

Convention Centre Questions?
The Metro Toronto Convention Centre has implemented a multi-pronged approach to meet the health and safety requirements of their “ONWARD” standards. Read their full list of safety protocols for their facility, public areas, food and beverage, and employee procedures.

Please contact us if you have questions.